Annual Notifications

Whether you are a prospective or current career and technical education student or special education student/family member, we hope you find this page helpful. 

Annual Notifications 

We are required to provide the following notifications to parents on an annual basis. 

Annual Professional Performance Review (APPR)

Asbestos Management Plan 

Child Abuse Hotline Notification 

Codes of Conduct

Dignity for All Students Act (DASA) 

EdLaw 2D

Family Educational Rights and Privacy Act (FERPA)

Fire Inspection Report 

Hand Sanitizer Use

Parents’ Bill of Rights for Data Privacy and Security

Parents’ Bill of Rights for English Language Learners/Multilingual Learners

Parents’ Guide to Special Education

Pesticides

Release of Student Directory Information

Student Privacy

Teacher Qualifications

Testing Transparency

Water Testing in New York Public Schools

Annual Professional Performance Review (APPR)

Under state law, school districts and BOCES are required to conduct an Annual Professional Performance Review (APPR) for each teacher and principal, resulting in a rating of “highly effective,” “effective,” “developing” or “ineffective.” The requirement does not apply to teaching assistants, teacher aides or pupil personnel titles.

All parents/guardians have the right to obtain the APPR quality ratings and composite effectiveness scores for their child’s teacher(s) and principal(s) once the scores are officially available.

Note: For the 2020-21 school year, teacher and principal effectiveness scores will carry over from 2019-20, due to COVID-19.

To request a teacher/principal(s) ratings and scores, contact the appropriate individual: 

View Capital Region BOCES’ APPR Plan

Capital Region BOCES’ APPR Review/New York State Education Department 

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Asbestos Management Plan

As required by the EPA since 1989, the Capital Region BOCES has kept Asbestos Management Plans. This notification must be given annually, stating that the Asbestos Management Plans are on file in each principal’s office and collectively at the office of the LEA Designee Jennifer Bennett. These records are available for review during normal business hours. As required, periodic surveillance is conducted every six months. The next three year re-inspection is required to be performed by July 9, 2019. Currently, there are no projects scheduled that will disturb asbestos containing building material. For more information, contact Capital Region BOCES’ LEA Designee at 518-464-5118.

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Childhood Abuse Hotline Notification 

If you suspect a child is being abused or maltreated (neglected), report it by calling 1-800-342-3720, a toll-free 24-hour hotline operated by the New York State Office of Children and Family Services. If you believe a child is in immediate danger, call 911 or your local police department. Information about reporting child abuse and maltreatment (neglect) is also available online at http://ocfs.ny.gov/main/cps/.

Codes of Conduct

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Dignity for All Students Act (DASA)

New York State’s Dignity for All Students Act (DASA) seeks to provide public elementary and secondary school students with a safe and supportive environment free from discrimination, intimidation, taunting, harassment and bullying on school property, a school bus and/or at a school function.

Capital Region BOCES has invested much time and energy into improving anti-bullying procedures and staff training, and ensuring our schools meet DASA requirements.

We are committed to providing an educational and working environment that promotes respect, dignity and equality for all students, staff and parents.

Our policies condemn and prohibit all forms of discrimination, such as harassment, hazing and bullying on school grounds, on school buses, at school bus pick-up sites, and at all school sponsored activities, programs and events.

Our schools cannot effectively address bullying if incidents are not reported. Anyone (including students) who feels he or she has been bullied or harassed, who wants to report an incident of someone else being bullied, or who has questions on this topic should contact the relevant school anti-bullying coordinator.

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EdLaw2D

New York State Education Law gives parents/guardians the right to information about how Capital Region BOCES is safeguarding student and staff data.

Read the Parents’ Bill of Rights.

Learn more about the vendors we work with.

Review our Data Security and Privacy Policy (pending board approval)

If at any time the district learns that student and/or teacher/principal data has been compromised, parents and guardians will be notified, and the data breach will be reported to the state Education Department. Parents who have concerns or complaints about data privacy or security may file a complaint by contacting Michele Jones, Data Protection Officer, michele.jones@neric.org, 518-464-5139, 900 Watervliet-Shaker Road, Albany, NY 12205.

Hand Sanitizer Use

Capital Region BOCES will be making alcohol-based hand sanitizers available in its school buildings during the 2020-21 school year. If parents wish to opt their child out of using it, they should send a written notice to their child’s  principal or school

Parents’ Bill of Rights for Data Privacy and Security

The Capital Region BOCES is committed to ensuring student privacy in accordance with local, state and federal regulations and district policies. To this end and pursuant to U.S. Department of Education regulations, the district is providing the following Parents’ Bill of R ights for Data Privacy and Security:

  • Students’personally identifiable information (PII) will be collected and disclosed only as necessary to achieve educational purposes in accordance with State and Federal Law.
  • A student’s personally identifiable information cannot be sold or released for any marketing or commercial purposes by BOCES or any a third party contractor. BOCES will not sell student personally identifiable information and will not release it for marketing or commercial purposes, other than directory information released by BOCES in accordance with BOCES policy;
  • Parents have the right to inspect and review the complete contents of their child’s education record (for more information about how to exercise this right, see 5500-R).
  • State and federal laws, such as NYS Education Law §2-d and the Family Educational Rights and Privacy Act, protect the confidentiality of students’ personally identifiable information. Safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred.
  • A complete list of all student data elements collected by the State Education Department is available for public review at http://nysed.gov/data-privacy-security or by writing to: Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234.
  • Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed to: Michele Jones, Data Protection Officer, michele.jones@neric.org, 518-464-5139, 900 Watervliet-Shaker Road, Albany, NY 12205.
  • Complaints to SED should be directed to: Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234; e-mail address is cpo@mail.nysed.gov.
  • Parents have the right to be notified in accordance to applicable laws and regulations if a breach or unauthorized release of their student’s PII occurs.
  • Parents can expect that educational agency workers who handle PII will receive annual training on applicable federal and state laws, regulations, educational agency’s policies and safeguards which will be in alignment with industry standards and best practices to protect PII.
  • In the event that BOCES engages a third party provider to deliver student educational services, the contractor or subcontractors will be obligated to adhere to state and federal laws to safeguard student PII. Parents can request information about third party contractors by contacting the Data Protection Officer, (518)-464-5139, DPO@neric.org, 900 Watervliet-Shaker Rd., Albany NY 12205.
  • This bill of rights is subject to change based on regulations of the commissioner of education and the SED chief privacy officer, as well as emerging guidance documents from SED.

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Family Educational Rights and Privacy Act (FERPA)

The federal Family Educational Rights and Privacy Act (FERPA) provides parents/guardians and students who are 18 years of age or older (known as “eligible students“) with certain rights with respect to the student’s education records. Parents/guardians and eligible students have the right to:

  • Inspect and review the student’s education records within 45 days after the day a request for access is received by the school. These requests should be submitted to [Name and/or Position (i.e. the school principal)];
  • Request the amendment of the student’s education records that the parent/guardian or eligible student believes are inaccurate, misleading or otherwise in violation of the student’s privacy rights;
  • Provide written consent before the school discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent as outlined below:

File a complaint with the USDOE concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA are: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC  20202.

Fire Inspection Report

Notice is hereby given that the annual fire inspection was conducted in April 2018. All reports have been sent to the State Education Department, and Certificates of Occupancy have been received for the May 1, 2018 deadline. The annual inspection of Capital Region BOCES buildings is for fire hazards which might endanger the lives of students, teachers, and employees therein; has been completed and the report thereof is available at the office of the facilities director, at Capital Region BOCES, 900 Watervliet-Shaker Road, Albany, NY 12205, for inspection by all interested persons.

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Parents’ Bill of Rights for English Language Learners/Multilingual Learners & ELL Parent Hotline

The New York State Education Department’s Office of Bilingual Education and World Languages (OBEWL) English Language Learner Parents’ Bill of Rights summarizes critical rights concerning educational access and programming for English Language Learners (ELLs) and their parents. These key rights have been translated into 26 languages.

Parents and students with questions about their rights and the delivery of services for their children based on state regulations or complaints can contact the Office of of Bilingual Education and World Languages via its Parent Hotline (operated by the New York State Language Regional Bilingual Education Resource Network).

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Parents’ Guide to Special Education

This New York State Department of Education publication provides information for parents, guardians and other family members about laws, regulations and policies affecting special education programs and services. It is available in English and Spanish language versions.

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Release of Student Directory Information/Family Educational Rights and Privacy Act (FERPA)

From time to time, student directory information is published on the Capital Region BOCES website, in school publications, social media and/or released to the media to recognize student achievement or depict educational activities of the Capital Region BOCES. Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can be disclosed to outside organizations, by law, without a parent or guardian’s prior consent.

Directory information includes:

  • Student’s name
  • Major course of study
  • Participation in school activities
  • Dates of attendance
  • Degrees and awards received
  • Home school attended
  • Student’s photograph (examples may include: school yearbooks; school video; honor roll or other recognition lists; graduation programs; photo of students in BOCES publications that depict them at work in a classroom.)

Parents/guardians or eligible students have until September 15 of each school year to notify the BOCES of any objections they have to the release of any of the above listed directory information for that school year.

To opt-out, send written notification to the BOCES principal or program supervisor for the program your child attends

Please Note: While the BOCES will honor the request of any parent/guardian who has submitted written notification to opt their child out of publicity efforts, the BOCES is not responsible for media that covers news happenings, graduations or other public events.

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Pesticides 

New York State Education Law Section 409-H and State Education  Department Commissioner’s Regulation 155.24, effective July 1, 2001, requires all public and nonpublic elementary and secondary schools to provide written notification to all persons in parental relation, faculty, and staff regarding the potential use of pesticides periodically throughout the school year. Capital Region BOCES is required to maintain a list of persons in parental relation, faculty, and staff who wish to receive 48-hour prior written notification of certain pesticide applications. Sign up to receive 48-hour prior notification of pesticide application

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Student Privacy

Under the Protection of the Pupil Rights Amendment (PPRA), parents have the right to inspect and opt their child out of any student survey that reveals information about personal attitudes, behaviors or beliefs. Parents also have the right to receive notice of and opt their child out of any activities that involve the collection, disclosure or use of a student’s personal information for marketing purposes and out of any non-emergency, physical exam or screening, except for hearing, vision and scoliosis screenings or as permitted or required by state law.

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Teacher Qualifications

Under the Every Student Succeeds Act, parents/guardians have the right to know the professional qualifications of their child’s classroom teachers, including:

  • Whether a teacher has state certification for the grade levels and subjects he or she is teaching;
  • The teacher’s baccalaureate degree major and any other certifications or degrees;
  • Whether their child receives services from paraprofessionals and, if so, their qualifications.

Parents/guardians may request their child’s classroom teacher’s professional qualifications by contacting Lauren Gemmill, Deputy District Superintendent for Curriculum and Instruction at 518-862-4930 or lauren.gemmill@neric.org .

Testing Transparency

Based on the concerns conveyed to the commissioner surrounding the use of assessments, and in accordance with Section 1 of Subpart F of Chapter 56 of the Laws of 2014, the commissioner directed the Office of Teacher and Leader Effectiveness to review each district’s and BOCES’ APPR plan to identify opportunities for local action to ensure the minimum assessments necessary are used to inform effective decision making. The department encourages leaders to use the Testing Transparency Report to help review their currently approved APPR plan to identify modifications that would be approvable by the department and result in less testing for students. The department has consistently communicated that the amount of testing should be the minimum necessary to inform effective decision-making at the classroom, school, district and BOCES level. Guidance from the NY State Education Dept. on the approved regulatory amendments to APPR to help reduce local testing.

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Water Testing In New York State Schools

In September 2016, a state law went into effect that requires all public school districts in New York to test water for lead. The law requires school districts to sample all water outlets currently or potentially used for drinking or cooking purposes in buildings that may be occupied by students and to submit those samples to a state-approved lab for analysis. Regulations call for testing to take place again in 2020 and every five years thereafter, unless the state Commissioner of Health requires testing sooner. Learn more about water testing in Capital Region BOCES’ schools

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