What other info and links would be helpful on this page?

The plan is to keep expanding this page, so that it can be a one-stop source for up-to-date forms and information staff need. Please e-mail ideas you have to Jill Aurora, public information specialist.

Scroll below or skip to a section:

Calendars

Contracts

Human Resources-related (benefits, payroll, travel reimbursement)

Miscellaneous

Professional Development

Publications

Technology

Calendars

• 2012-2013 Regional Calendar (PDF)
• Online calendar
• 2011-2012 Regional Calendar (PDF)
• 2010-2011 Regional Calendar (PDF)

Contracts

• Service Unit Contract (PDF)
• Service Unit Evaluation Form (PDF)
• Teachers' Contract (PDF)
• Memorandum of Understanding (Mentor Program) (PDF)
• Teaching Assistant Contract (PDF)
• Program Associates Organization (PAO) Contract (PDF)
• PAO Performance Review Process Form (PDF)

Human Resources-related — skip to Benefits, Payroll, travel reimbursement or Other HR-related info

Benefits

• Adding young adults to your health insurance policy (PDF)
• Age 26 Dental/Vision coverage memo (PDF) *NEW*
• COBRA Regulations (PDF)
• Davis Vision Out-of-Network Reimbursement form (PDF)
• Davis Vision Privacy Practices Notice (PDF) *NEW*
• Dental/orthodontic insurance open enrollment info (PDF) *NEW*
• ebenefits — online access to your benefits information; requires you to set up an account
• First UNUM endorsement letter
• Health insurance forms — are accessible by logging on to ebenefits (you will need to set up an account)
• Health insurance rate changes for 2013(PDFs):
  for retirees; for PAOs; for non-PAOs; COBRA subscribers
• Health insurance Open Enrollment — memo w/details (PDF) *NEW*
• Health Plan Summary for 2013 (PDF) *NEW*
• Medicaid and the Children's Health Insurance Program (CHIP) (PDF)
• MetLife Dental Claim form (PDF)
• Open Enrollment Changes and Additional Info 2013 (PDF) *NEW*
• Open Enrollment Memo for Retirees — 11.19.12 (PDF) *NEW*
• Open Enrollment Health/Vision Insurance Memo to Employees — 11.19.12 (PDF) *NEW*
• New prescription drug benefit manager July 1, 2012 - Express Scripts Inc. (ESI) (PDF) *NEW*
• What you need to know about your Express Scripts benefits (PDF)
• Curascript: Specialized care one patient at a time (PDF)
• Frequently asked questions about your prescription drug benefit (PDF)
• Specialty drug list by disease state (PDF)

Payroll

• Direct deposit form (PDF)  (Up to three fixed amounts or percentage deposits may now be processed)
• 11-Month Employee Schedule Form (PDF)
• Flexible Spending Account info:
  • Pin number information *NEW*
  • memo (PDF)
  • enrollment form (PDF)
  • list of account changes (PDF)
• Flexible Spending Account reimbursement forms — are accessible by logging on to ebenefits (you will need to set up an account)
• 403B salary reduction - you can now make changes online!
• 403B salary reduction form (PDF)
• 403B Availability Notification (PDF)
• Group Life Insurance memo (PDF)
• HR-Payroll Schedule, 2012-2013
• Leave Request Form (PDF) — for vacation and short-term leave
• Medical Leave Form (PDF) — for cancer screenings, blood donation
• NYS Retirement System
• Paychecks — access online paychecks via WinCap
• Payroll Codes memo (PDF)
• Summer 2012 Payroll Info (PDF)
• Teacher Retirement System (NYS)
• Retirement frequently asked questions(PDF) updated April 2013

Travel reimbursement

• Travel Expense Regulations: please not there are three different versions of the regulations. Please pay close attention to the dates to ensure you are following the correct ones based on your date of travel.
  • Travel Expense Regulations (PDF) *For travel after April 1, 2013*
  • Travel Expense Regulations (PDF) *For travel from November 1, 2012 to March 31, 2013*
  • Travel Expense Regulations (PDF) *For travel prior to November 1, 2012*
• PLEASE NOTE: The new guidelines (as of April 1, 2013) require that a copy of the conference/travel request form be attached to the reimbursement/travel form when it is submitted,
  • Conference/travel request form (PDF) *revised May 2013*
• Mileage reimbursement/travel form
  • Travel form, for travel after April 1, 2013 (Excel)
  • Travel form, for travel after  Jan. 1, 2013 (Excel)
  • Travel form, for travel  July 1, 2011 - Dec. 31, 2012 (Excel)

Other HR-related info

• Annual Professional Performance Review Process (APPR)
• Cell phone policy/agreement (PDF)
• Cell phone/long distance telephone log (PDF)
• Certification info for teachers, teaching assistants
• Change of Address/Name Form (Fillable PDF)
• Civil Service info
• Conference/travel request form (PDF) *revised MAY 2013*
• Expense form - misc. (PDF)
• Employee Assistance Program (PDF) — call (461-8742) or email anytime for confidential help
• Family Medical Leave (FMLA) — Request Form (PDF); Certification for Self (PDF); Certification for Family Member (Word)
• HazCom Training (Online) — then view the Hazard Communications Plan (PDF); note, in-person trainings will also be available periodically throughout the year, and posted here
• Legal requirements for BOCES
• Photo ID badges — Contact Debi Colwell at 518-862-4908 or by e-mail if you need a new badge
• Recruiting/hiring resources for staff
• Sample Intent to Retire letter
• Sexual Harassment Regulations (PDF)
• 2012 Tax forms (PDF):  W4     Withholding allowance
• 2013 Tax forms (PDF):   W4      Withholding allowance 
• Teaching Assistant Evaluations
• Tuition reimbursement form (PDF)

Miscellaneous

• BOCES statewide Web site
• CRB Faculty Association Web site
• Media guidelines
• Mini Grant Program
• Purchasing (including calendar, FAQs, etc.)
• Student confidentiality: background (PDF) and Confidential Consent Form (PDF)
• Student photos/information: release of info policy and required annual notice
• WinCap Account Code Request Form (PDF)

Professional Development

• Professional Development for BOCES Staff (PDP Committee web page)
• E-course announcements
• Concordia College
• Sage College
• Professional development requirements (PDF): teachers OR teaching assistants
• PDP Process (PDF)
• Continuing Professional Development Individual Record (PDF)
• Professional Development Hours Report (PDF)

Publications

• BOCES Insider — archived editions
• Branding guidelines
• School District Administrators Directory (PDF)

Technology

• Email: Exchange Webmail *NEW*
• E-mail: Groupwise Webmail
• eSchooldata
• NERIC Service Desk: call (518) 862-5400 or 800-205-0735 or e-mail servicedesk@neric.org
• ServiceNow for reporting technology problems: Quickly and easily report issues to the Service Desk via ServiceNow. Log on  using your Outlook/Exchange email username and password. Step-by-step directions on how to report are available here: ServiceNow instructions (PDF).

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