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Release of student directory information

From time to time, student directory information is published on the Capital Region BOCES website, in school publications, social media and/or released to the media to recognize student achievement or depict educational activities of the Capital Region BOCES. Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can be disclosed to outside organizations, by law, without a parent or guardians prior consent.

Directory information includes:

  • students name
  • major course of study
  • participation in school activities
  • dates of attendance
  • degrees and awards received
  • home school attended
  • students photograph


Parents/guardians or eligible students have until September 15 to notify the BOCES of any objections they have to the release of any of the above listed directory information for that school year.

To opt-out, send written notification to the BOCES principal or program supervisor for the program your child attends. (Contact information is available on this website here.)

The Family Educational Rights and Privacy Act (FERPA), a Federal law, allows BOCES to disclose appropriately designated "directory information" without written parental consent, unless the parents have advised BOCES to the contrary. If no objection is received, by September 15 of each school year, the BOCES may release student directory information without prior approval of the parent/guardian or eligible student.
The primary purpose of directory information is to allow the BOCES to include this type of information in school publications, on the BOCES Web site or for appropriate release to the media.

Examples include:

  • school yearbooks
  • school videos
  • honor roll or other recognition lists (released to the media, posted on the school Web site, etc.)
  • graduation programs
  • a photo of your child in a BOCES publication that depicts him or her at work in a classroom

 

PLEASE NOTE: While the BOCES will honor the request of any parent/guardian who has submitted written notification to opt their child out of publicity efforts, the BOCES is not responsible for media that covers news happenings, graduations or other public events.

 

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